Meeting Effectiveness?

Remember the last time you came out of meeting room saying,"This was the good meeting !"

Rare quality observed in our public/ associate relations is an arrangement of good - focused meeting. Meeting arrangement is an art. Similar to arrangement of notations, perfect arrangements realize intended emotions in the mind of listener. Perfect meetings will pass on the very acute pointing message, pushing the attendees to work towards the goal, towards excellence.

Let us discuss how the foundation of the meeting is layed out, how meeting is happened and how it ends. Let us discuss how bad meeting comes into existence stone by stone. 

1.  Meeting is not scheduled well in advance. (If you call upon a meeting in 10-15 min, and don't have any subject of high emergency then participants are frustrated. Participants will try to avoid future meetings with you.)
2. No Agenda- This is the worst thing when you schedule the meeting. Its the ship without the captain. Well defined agenda provides some frame of mind for all the attendees which in turn gives head start towards the goal of the meeting.
3. Punctuality-If your meetings does not start at the given time then on future interactions nobody will show up at the given time. This is called recursive effect and it will eventually pull down your reputation. Punctuality is not just about starting on time but also finishing on time. Yes, if you can't finish on time then that's BAD. Time is precious for everyone, some of the meeting attendees may have appointments. That means, If you extend your meeting by 10 min and there are 10 people attending the  meeting. This means you are forcing 10 people to postpone their appointments. And now if these 10 people delayed their meetings by 10 min with 100 people, and effect continues. Consider how many people are losing their punctuality because of you.     "Please start your meeting on time and FINISH it on TiME."
4. Wavered- Fluctuating from  the main agenda would cost losing attention from attendees. Its difficult job to concentrate(appreciate it!), if you fluctuate from the points then people may lose interest from what you are saying. (Do remember.) Also this causes extra time, hampering your punctuality.
5.  Meeting minutes- In 'Life Of Pi', when Pi reaches Mexican sea shore he says,"I was expecting a final goodbye from Richard Parker.(the tiger)" Yes, We indeed expect a goodbye from everyone. Meetings too should not end abruptly. There should be a smooth end. You can end meeting with meeting minutes and corrected by others if something is wrong. These meeting minutes can be a good starting point for next well aligned(with overall goal) meeting.

Wish you for better next meeting on Monday!

Please share your views. Don't hesitate to criticize.